Common Email Terms (Inbox, Spam, Draft, Signature)
Delhi Police Exam - Computer Knowledge
1. Introduction
In email communication, several terms are commonly used to manage, organize, and track your messages. Understanding these terms helps you use email services (like Gmail, Yahoo, or Outlook) effectively — an essential skill for the Delhi Police Computer Exam.
2. Common Email Terms Explained
| Term | Description | Example / Use |
|---|---|---|
| Inbox | Stores all received emails from others. | Messages you get from your boss or colleagues appear here. |
| Sent Mail | Contains emails you have sent to others. | After sending a report, you can check it in Sent Mail. |
| Draft | Emails written but not yet sent. | You can save a half-written email as a draft to finish later. |
| Spam / Junk | Unwanted or suspicious emails filtered by the system. | Promotional or phishing emails often go to Spam. |
| Trash / Deleted Items | Contains deleted emails temporarily before permanent removal. | If you delete a message by mistake, you can restore it from Trash. |
| Outbox | Stores emails waiting to be sent. | If the internet is disconnected, your mail stays here until it's sent. |
| Signature | A personalized block of text or contact info added automatically at the end of an email. | "Best Regards, Rohan Sharma, Delhi Police Candidate" |
| CC (Carbon Copy) | Sends a copy of the email to another person besides the main recipient. | You write to your teacher and CC your friend. |
| BCC (Blind Carbon Copy) | Sends a copy secretly to another person; main recipients can't see it. | You send an email to your team but BCC your supervisor. |
3. Real-Life Analogy
Think of your email inbox like a post office box:
Inbox
Letters you receive
Sent Mail
Letters you send
Draft
Half-written letters not yet posted
Spam
Junk mail you usually throw away
Just like you organize physical mail in different folders, email services help you manage digital messages efficiently using these terms.
4. Exam-Focused Facts (Delhi Police / SSC)
Inbox = Received emails
Sent Mail = Emails you have sent
Draft = Unsent emails saved for later
Spam = Unwanted or harmful emails
Signature = Auto-added info at the bottom of an email
CC = Sends visible copy
BCC = Sends hidden copy
Trash = Temporarily deleted emails
5. Quick Recap
| Concept | Summary |
|---|---|
| Inbox | Stores received messages |
| Draft | Unsent email saved for editing |
| Spam | Unwanted or harmful mail |
| Signature | Personalized end text |
| CC / BCC | Send visible or hidden copies |
| Sent Mail | Emails you have sent |
| Trash | Deleted emails storage |
| Outbox | Emails waiting to be sent |
💡 Memory Tip: Remember these key email terms as they are frequently tested in computer knowledge sections of competitive exams. Practice identifying where different types of emails would be stored!
You've completed Email Terms Concepts!
Courage Tip: Practice using different email folders and features to understand how each term functions in real email services. Remember the key differences between Inbox, Draft, Spam, and Sent Mail as these are commonly tested in Delhi Police and SSC computer exams.
Master Email Terms for Competitive Exams!
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