Saving, Printing, and Sharing Files
Delhi Police Exam
1. Saving Files
Saving files ensures your work is stored safely and can be reopened later.
Key Options:
Save (Ctrl + S)
Saves changes to an existing file
Save As (Ctrl + Shift + S)
Save document in different location or format (.docx, .pdf, .txt)
AutoSave
Available in Office 365, automatically saves document in OneDrive
Exam Tip: Ctrl + S and Ctrl + Shift + S are frequently asked in Delhi Police PYQs.
2. Printing Documents
Printing prepares your document for physical copy.
Steps to Print:
File → Print or Ctrl + P
Select Printer → Choose available printer
Pages → All pages / Specific pages
Copies → Number of copies
Print Layout & Options → Portrait/Landscape, Collated/Uncollated
Shortcut Tip: Ctrl + P → Quick access to print dialog
3. Sharing Documents
Documents can be shared digitally with others.
Methods:
Email Attachment
File → Share → Email
Cloud Sharing
Upload to OneDrive or Google Drive → Share link
Collaboration
Real-time editing via Office 365 or Google Docs
Exam Note: Delhi Police often asks about methods of sharing, especially via Email and Cloud.
4. Previous Year Delhi Police Questions
Which shortcut is used to save the current document in MS Word?
Options: (a) Ctrl + P (b) Ctrl + S (c) Ctrl + N (d) Ctrl + O
Year: 2020 | Shift: 1
View Answer
Ctrl + S
Which shortcut is used to save a document in a different format or location?
Options: (a) Ctrl + S (b) Ctrl + Shift + S (c) Ctrl + P (d) Ctrl + O
Year: 2021 | Shift: 2
View Answer
Ctrl + Shift + S
Shortcut to open the print dialog box in MS Word is:
Options: (a) Ctrl + N (b) Ctrl + O (c) Ctrl + P (d) Ctrl + F
Year: 2020 | Shift: 2
View Answer
Ctrl + P
Which of the following is NOT a method to share MS Word documents?
Options: (a) Email attachment (b) Cloud sharing (c) Printing and mailing physically (d) Real-time collaboration
Year: 2022 | Shift: 1
View Answer
Printing and mailing physically
AutoSave feature is available in:
Options: (a) MS Word 2010 (b) MS Word 2016 offline version (c) Office 365 / OneDrive (d) Not available in MS Word
Year: 2021 | Shift: 1
View Answer
Office 365 / OneDrive
To print only selected pages of a document, which option is used?
Options: (a) All Pages (b) Page Range / Specific Pages (c) Print Layout (d) Page Setup
Year: 2022 | Shift: 2
View Answer
Page Range / Specific Pages
Which method allows multiple users to edit a document simultaneously online?
Options: (a) Email attachment (b) Real-time collaboration (Office 365 / Google Docs) (c) Print and scan (d) Save As
Year: 2021 | Shift: 2
View Answer
Real-time collaboration (Office 365 / Google Docs)
5. Quick Recap
Saving: Ctrl + S (Save), Ctrl + Shift + S (Save As), AutoSave in OneDrive/Office 365
Printing: Ctrl + P → Select Printer → Pages → Copies → Layout options
Sharing: Email attachment, Cloud sharing (OneDrive, Google Drive), Real-time collaboration
Important Shortcuts: Ctrl+S, Ctrl+Shift+S, Ctrl+P
Tip: These topics are highly frequent in Delhi Police and SSC computer exams.
You've completed File Operations in MS Word!
Courage Tip: Remember the key shortcuts - Ctrl+S for quick saving, Ctrl+Shift+S for saving in different formats, and Ctrl+P for printing. Understanding file operations is crucial for both exams and practical document management. Practice these functions regularly to build confidence.
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