Creating & Editing Documents
Delhi Police Exam Section
1. Creating a Document
To create a new document in MS Word:
Using Blank Document
Open MS Word → Click Blank Document → Start typing.
Using Templates
MS Word provides pre-designed templates (letters, resumes, reports).
Navigate: File → New → Choose Template
Keyboard Shortcut
Ctrl + N → Create a new document quickly.
Exam Tip: Shortcut Ctrl + N is frequently asked in Delhi Police and SSC exams.
2. Opening & Saving Documents
Open Document
File → Open
or Ctrl + O
Save Document
File → Save
or Ctrl + S
Save As
Different formats
.docx, .pdf, .txt
Shortcut Reminder:
Save current document
Ctrl + S
Save As
Ctrl + Shift + S
3. Editing Documents
Basic Editing Tools
| Tool | Purpose | Shortcut |
|---|---|---|
| Cut | Remove selected text & place in clipboard | Ctrl + X |
| Copy | Copy selected text to clipboard | Ctrl + C |
| Paste | Insert copied/cut text | Ctrl + V |
| Undo | Revert last action | Ctrl + Z |
| Redo | Reverse undo | Ctrl + Y |
| Select All | Select entire document | Ctrl + A |
Advanced Editing Tools
Find & Replace → Locate specific words/phrases
Ctrl + F / Ctrl + H
Spell Check & Grammar → Review spelling
F7 or Review → Spelling & Grammar
Thesaurus → Find synonyms
Shift + F7
Track Changes → Review edits and collaborate
Review tab
4. Previous Year Delhi Police Questions
Which shortcut is used to create a new document in MS Word?
Options: (a) Ctrl + O (b) Ctrl + N (c) Ctrl + S (d) Ctrl + P
Year: 2020 | Shift: 1
View Answer
Ctrl + N
Which feature allows you to find and replace text in a document?
Options: (a) Ctrl + F / Ctrl + H (b) Ctrl + A (c) Ctrl + Z (d) Ctrl + X
Year: 2021 | Shift: 2
View Answer
Ctrl + F / Ctrl + H
To save a document in a different format (like PDF), which option is used?
Options: (a) Save (b) Save As (c) Open (d) Close
Year: 2022 | Shift: 1
View Answer
Save As
Shortcut to select the entire document is:
Options: (a) Ctrl + A (b) Ctrl + S (c) Ctrl + C (d) Ctrl + P
Year: 2021 | Shift: 1
View Answer
Ctrl + A
Which key is used for spell check in MS Word?
Options: (a) F5 (b) F7 (c) F12 (d) F2
Year: 2020 | Shift: 2
View Answer
F7
Track Changes in MS Word is used for:
Options: (a) Printing (b) Formatting tables (c) Editing review / collaboration (d) Page layout
Year: 2022 | Shift: 1
View Answer
Editing review / collaboration
Shortcut to copy selected text is:
Options: (a) Ctrl + X (b) Ctrl + C (c) Ctrl + V (d) Ctrl + Z
Year: 2021 | Shift: 2
View Answer
Ctrl + C
5. Quick Recap
Create Document: Ctrl + N or Templates
Open Document: Ctrl + O
Save Document: Ctrl + S, Save As for different formats
Editing Shortcuts: Ctrl+C, Ctrl+X, Ctrl+V, Ctrl+Z, Ctrl+Y, Ctrl+A
Find & Replace: Ctrl + F / Ctrl + H
Spell Check: F7 | Track Changes: Review tab
You've completed Document Creation & Editing Concepts!
Courage Tip: Master the essential keyboard shortcuts for document operations - they are frequently tested in exams. Remember that Ctrl+N creates new documents, Ctrl+O opens existing ones, and Ctrl+S saves your work. Practice using Find & Replace and Track Changes for efficient document editing.
Master Document Operations for Delhi Police Exam!
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